Nottingham ePrints User Documentation
Browsing is a good way to access documents if you don't have a specific idea of what you're looking for. There are five ways to browse the archive, by author, by subject, by year of award, by Faculty and School, and by supervisor.
To browse the archive either select Browse from the front page or from the navigation menu at the left of the screen. Then choose which property you wish to browse by eg. "Year".
You will be presented with a list of possible values, select one of these, and you will be given a list of references to documents in the archive (if any) which match this value. To access a thesis, simply click on its reference in the display.
You can use the "Search" box in the page banner do a simple search for words from the titles or abstracts or keywords. To perform an advanced search, use the relevant link from the 'eTheses home' or 'Simple Search' pages.
Text Search Fields
These are used to search fields such as abstract or author. These are the fields where there is a text entry area, and a drop down menu just to the left of it. Type your search terms into the box. You can decide how the system will use your search terms by selecting one of the options from the drop down menu just to the left of the input box.
Lists of Values
With these you can select one or more values from a list of values for the system to search for. If no value in the list is selected, the system will ignore this field (i.e. it will retrieve records with any value of this field.)
In cases where each individual record may have more than one value attached to the list, you can also change search behaviour by selecting "Any of these" or "All of these" from the drop down menu on the right of the list.
Years & Dates
When you're searching a year or date field, you can specify a single year or range of years that you're interested in:
You only need to register if you wish to deposit a digital copy of a research degree thesis awarded by the University of Nottingham.
Before depositing your thesis you must have:
Before depositing the PDF version of your thesis you should ensure that it does not include material which infringes a third party's copyright. This could be reproductions of photographs, graphs, illustration, extensive quotations or similar materials. These can be included if you have obtained direct permission to reproduce them from the copyright owner, or if the reproduction is covered by an exception to copyright - such as fair dealing for the purposes of criticism or review. [Further information on copyright]
The Depositing Process
The depositing process is divided into a number of stages. You can move between these stages by using the ``Back'' and ``Next'' buttons at the bottom of each screen. This should be familiar to those accustomed to using the ``wizard'' style of interface popular on many modern operating systems.
Rather than clicking in each box before you enter something into it, you may find that your browser will let you use the tab key to move the cursor between the boxes. In this way you can enter the information much more quickly.
Don't worry about losing information you've entered when you press the ``Back'' button on a form: The system will store everything you've entered when you press it. However, you should not use your browser's ``back'' button when you are depositing papers.
Each stage of the process is described in the following sections.
Here you will be asked to enter bibliographic information about your thesis.
Above each input field will be a short explanation of what should be put in the field. To the left of each input field is the field name. If the field name has an asterisk, the field must be filled out before the paper can be deposited; other fields are optional.
The following are the types of input field you may see:
Once you've entered the relevant information, click on the ``Next'' button. If there are any omissions from the data, the system will explain what is wrong and re-present the form so you can fix the problems.
Most browsers will allow you to use the tab key to move between the input fields, allowing you to enter the information quickly.
Document Storage Formats
This page shows you an overview of the document files you have uploaded to the archive. The table shows the list of formats you can upload on the left, and the number of files you have uploaded in that format in the middle column.
If you want to upload some files for a format, or remove some files you've already uploaded for a format, click on the relevant ``Upload/Edit'' button. When you do this, you'll be presented with the ``Document file upload'' screen described in the next section.
To remove all of the files for a format completely, click on the relevant ``Remove'' button.
Note that you must upload you thesis as a PDF file.
When you're happy that you've uploaded all of the document files, click on the ``Finished'' button. Later, you'll have a chance to make sure that the uploads have all worked, and to come back and fix anything that's amiss.
Once you've clicked the ``finished'' button on this page, you'll be taken to the ``Deposit Verification'' page described in a later section.
Document File Upload
If there are no files uploaded in a particular format, you will be presented with an upload menu from here you can select how you'd like to upload files to the archive.
Choose this option if you want to upload files you have on your computer as-is. For example, if you have a PDF file on your hard disk, you would choose this option.
You will be presented with a screen where you can either type in the full filename and path of the document file into the text field, or (recommended) click on the ``Browse...'' button, and select the relevant file using the file selector.
When you've entered the filenames, click on the ``Upload'' button. You'll then be taken back to the ``Document File Upload'' screen.
The ``Delete'' buttons on the right of the table can be used to remove individual files that you've uploaded in error. ``Delete all files'' will wipe the slate clean (for this document storage format only) so you can start again.
You can continue to upload more files as before. If you've uploaded all necessary files, click on ``Finished''. This will take you back to the ``Document Storage Format'' page.
This page will display the abstract page for your thesis as it will appear in the archive. You should carefully check that all information has been uploaded correctly.
You should also check that the document files have been uploaded correctly. If you spot a mistake, you can use forms' ``back'' buttons (not the browser's ``back'' button) to cycle back through the depositing process and fix any mistakes.
If you're satisfied that everything is correct and has been uploaded correctly, and have read, understood and complied with the agreement at the bottom of the page, click on the ``Deposit'' button to deposit your thesis in the archive. It will then be put in the archive buffer and appear in the main archive in due course.